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Job Snapshot

Employee Type - Full-Time EmployeeEducation - High SchoolExperience - At least 2 year(s)Travel - NoneIndustries - Admin - Clerical


Title: Administrative Assistant / Receptionist
Location: Oakville Ontario
Job Category: Construction – Administrative
Reporting to: Office Director 

Company Overview
We are looking for dynamic individuals to join our team!  With over 20 offices in North America and the Caribbean in addition to over a hundred global offices and over 3,600 staff worldwide, RLB has a truly global reach while still offering a local presence to its clients almost without exception. We are committed to our core services and pride ourselves on our dedication to customer care and leading edge service provision. 

RLB is an award-winning international firm, known for providing property and construction consultancy advice at all stages of the construction cycle. Utilizing its many years of experience and professionally trained employees, RLB continues to firmly establish itself as one of the major players in the construction industry throughout the Americas, Africa, Asia, Europe, Middle East and Oceania. Our employees are involved in a variety of projects across a range of sectors, from sports arenas and healthcare to higher education and convention centers.

As a privately held company, we hire the best people, give them exceptional training, and provide extensive opportunities for professional growth while working on exciting projects while providing an excellent compensation and benefits package.

Overview of Role
We are currently recruiting an Administrative Assistant / Receptionist to join a client-focused team. This is an exciting opportunity for a high-caliber individual to join and strengthen our office.

This role provides general office support with a variety of clerical activities and related tasks. The position will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Essential Functions
  • Preparation of correspondence, meeting minutes and reports as requested
  • Preparation of written responses or replies by phone, correspondence or e-mail when necessary
  • Schedules and organizes office activities such as meetings, travel, conferences and department activities
  • Answers telephones
  • Establishes, develops, maintains and updates filing system. Retrieves information from files when needed
  • Retrieves, sorts and distributes mail for office
  • General office duties (photocopying, binding, faxing, etc.) when requested.
  • Tracks and orders office supplies
  • May help with billings
  • May help with marketing administrative tasks such as data entry, marketing research, preparing proposals and RFP responses
  • Contributes to team effort by accomplishing related results as needed
  • Performs other duties as they may be assigned


The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results. 

  • Minimum Education (or substitute experience) required:  High School Diploma
  • Minimum Experience required:  3+ years of previous office experience. Marketing experience, design software skills, and knowledge of the A/E/C industry is a plus
  • Skills Required:  Excellent communication, writing, and interpersonal skills necessary, with the ability to effectively consult and negotiate across all levels of an organization; intermediate knowledge of Microsoft Office and general clerical abilities required; intermediate typing skills (55+ wpm).  Must be able to maintain confidentiality and show initiative

Physical Requirements and Working Conditions:
  • Indoor office environment
  • Equipment used includes: computers and standard office machines
  • Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone. May require the use of a ladder on occasion

RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.

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