Senior Administrative Assistant
Job Description

Senior Administrative Assistant
On behalf of our client, Procom is seeking a Senior Administrative Assistant for an 8-month contract in Edmonton, AB.

Senior Administrative Assistant Responsibilities

  • Perform general administrative duties in support of approximately 40 team members.
  • Department SharePoint site administration.
  • Coordination with onsite Security personnel; maintain working knowledge of SEO security procedures in order to properly arrange for receiving visitors.
  • Coordination with Workplace Services and Building Property Management to manage building maintenance needs and visiting 3rd party vendors.
  • Assists in the development of project plans. Works with project manager(s) to ensure the integrity and completeness of status reports.
  • Manage logistics for major department functions and regular team training sessions (calendar invites, space booking, catering, etc.).
  • Act on behalf of the department in dispensing routine administrative information and answering general administrative inquiries.
  • Attend staff meetings, TDR meetings and provide meeting minutes.
  • Make travel and lodging arrangements as required. Maintain calendar and schedules. Screen calls, distribute mail, and update contact lists.
  • Manage department Personal Protective Equipment (Sourcing, cleaning, tracking, etc.)
  • Invoice coding and preparation of monthly Operating Cost variance for leadership team.
  • Preparing and submitting of personal expense reports.
  • Prepares reports for use in business planning and analysis for assigned area.
  • Management of department email distribution groups.
  • Visitor access approvals and security pre-screening background check coordination with Workplace Services and Enterprise Security.
  • Manage access credentials for new and existing employees.
  • Onboarding and Offboarding of staff members, including building access credentials and IT systems access.
  • Coordinate and manage vacation calendars and timecard reviews.
  • Assist staff with navigation and trouble shooting of company systems (Workday, Oracle iExpense, eLink, etc.)
  • Receive, handle and distribute departmental mail.
  • Coordinate and schedule ergonomic assessments for the SEO and order specialty equipment if necessary.
  • Order and maintain inventory of department office supplies, kitchen supplies, and coffee supplies.
  • Ensure proper filing of electronic, internal and off-site files in a timely manner consistent with office guidelines and maintain confidential employee documents and files.
  • Supporting Fire Wardens in completing corrective actions identified by regular administrative office Safety Audits.

Senior Administrative Assistant Skills

  • Minimum of 7-10 years of directly related experience (Administrative Assistant).
  • Proficiency in the Microsoft suite of products, more specifically with SharePoint
  • Strong interpersonal, communication skills, administrative and organizational skills are required
  • Experience supporting a large team and be comfortable working in a dynamic and professional office environment

Senior Administrative Assistant Assignment Length
8-month contract

Senior Administrative Assistant Location
Edmonton, Alberta

Senior Administrative Assistant Start Date
ASAP



Job Requirements

 

Company Overview

For 35 years, Procom has been pushing the envelope in North American IT staffing solutions. Driven by a senior management team of seasoned recruitment professionals, we have offices in 14 locations in the US and Canada and service all major IT markets.

When we started out in 1978, tech jobs were just being integrated into the workplace. We have been a part of shaping the landscape of IT in Canada ever since, placing IT consultants in major businesses in all sectors, including banking, telecommunications, and retail.

Through all the peaks and valleys of the IT industry, we have consistently done one thing: helping IT professionals discover the next chapter in their career.



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