Business Services - Mail Clerk
Job Description

Business Services - Mail Clerk

On behalf of our client in the Consulting Sector, PROCOM is looking for a Business Services - Mail Clerk.

Business Services - Mail Clerk – Job Description

  • Supporting our internal clients, your responsibilities will include providing mail and courier support as well as assist with special client related projects.
  • This position requires a self-motivated individual with excellent organizational, analytical and communication skills who has a basic understanding of time management
  • Providing our internal/external clients with enhanced customer care from 8:00 am to 6:00 pm, this includes responding to issues, concerns, providing information etc.
  • Checking the Business Centre database on a regular basis for client requests
  • Logging and distributing fax with the scheduled mail runs
  • Receiving, checking and logging on the PremierOffice all inbound courier packages
  • Sorting and distributing daily inbound/outbound interoffice mail including “Staples” orders
  • Loading /unloading mail carts and completing mail delivery (2 times per day)
  • Sorting and packing interoffice mail for prescheduled mail runs to other GTA location
  • Advising client of rush inbound urgent packages and envelopes
  • Checking mail without recipient’s name on the iClient and mail distribution sheet and posting unidentified mail on the “Notice Board”
  • Sorting & processing of Canada Post incoming/outgoing mail including Registered mail utilizing the Pitney Bowes System, and performing general maintenance of mailing machine
  • Utilizing the PremierOffice database to check for all outgoing couriers, and updating with tracking information
  • Preparing and Processing Registered Mail and Xpress Post Mail using the Canada Post “SendPro” online system
  • Inputting domestic and international couriers using FedEx & DHL system and utilizing PremierShipping tool.
  • Monitoring courier delays using FedEx & DHL alert systems, updating delivery addresses and phone numbers as requested to expedite deliveries
  • Processing inter-office domestic mail to the Canadian offices three times per week
  • Providing key operator duties for photocopiers, ensuring paper trays are replenished regularly
  • Monitoring toner and paper supplies and ensuring an adequate inventory is at hand at the printer stations
  • Updating the client staff list/mail slots and advise “New Hires” of their mail slot location
  • Picking-up courier packages at timed intervals throughout the day
  • Issuing and maintaining inventory of daily security visitor pass
  • Logging in and out projectors for internal and external use and ensuring inventory of projectors are up to date using the PremierOffice _ Equipment database
  • Maintaining standard supplies in the convenience centre
  • Monitoring and replenishing staples supply in the copy room (as per LOS supply list)
  • Ordering Staples supplies as requested by clients (orders are place once per week on Tuesdays)
  • Checking and logging Staples orders
  • Receiving and delivering large cartons to internal clients
  • Completing monthly Health & Safety floor checks
  • Liaising with the Business Centre Supervisor/Manager on a regular basis to ensure the customer service objectives are met in-keeping with the visions of Ops.

Business Services - Mail Clerk – Mandatory Skills

  • High degree of computer proficiency in MS Word, Excel, Courier software and Internet search tools.
  • Excellent oral and written communication skills
  • Excellent organizational skills and the ability to prioritize multiple responsibilities.
  • Exercises discretion when dealing with confidential information
  • Detailed focused with the ability to complete tasks with limited supervision.
  • Ability to work in a deadline-oriented environment.
  • Exhibits professionalism.
  • This role is best suited to an individual who has a minimum of 3+ years of relevant experience in office services
  • High school diploma required or 5 years of office service experience

Business Services - Mail Clerk – Nice to Have Skills

  • Mobile Application Security Testing experience
  • NowSecure Tool
  • CISSP and/or CISA, CEH, OSCP, GMOB

Business Services - Mail Clerk - Assignment Start Date

ASAP – 6 months to start

Business Services - Mail Clerk - Assignment Location

Concord, ONT



Job Requirements

 

Company Overview

For 35 years, Procom has been pushing the envelope in North American IT staffing solutions. Driven by a senior management team of seasoned recruitment professionals, we have offices in 14 locations in the US and Canada and service all major IT markets.

When we started out in 1978, tech jobs were just being integrated into the workplace. We have been a part of shaping the landscape of IT in Canada ever since, placing IT consultants in major businesses in all sectors, including banking, telecommunications, and retail.

Through all the peaks and valleys of the IT industry, we have consistently done one thing: helping IT professionals discover the next chapter in their career.



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