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Administrative Assistant

  • Toronto
  • 2020-05-18

Job Snapshot

Base Pay - 19.73 CAD - 22.41 CAD /HourEmployee Type - Full-Time EmployeeEducation - High SchoolExperience - 0 to 1 year(s)Industries - Admin - Clerical

Description

We are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.

Requirements


Duties and Responsibilities

 Maintain positive and professional staff and client relationships; welcome and greet clients and office guests

 Support office staff and executives with general operational tasks; perform general accounting and bookkeeping duties

 Plan and schedule meetings, presentations, and other office-related events; send reminders regarding upcoming appointments

 Suggest changes to office task workflow to improve efficiency

 Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages

 Schedule travel arrangements

 Manage communication of information in and out of the office; type out correspondence letters, emails, memos, etc. (paper and electronic); prepare outgoing mail and packages for executives

 Assist in preparation of presentation materials

 Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required

 Monitor office supplies; order and re-stock as needed

 Ensure office is kept clean and organized at all times

Requirements and Qualifications

 High school diploma or GED equivalent required

 2+ years of experience as an administrative assistant

 Fast, proficient, and accurate typist

 Extensive knowledge of Microsoft Suite and other administrative programs

 An outstanding communicator, both orally and written

 Excellent customer service skills

 Self-starter who works well independently

 Ability to prioritize given tasks and work efficiently towards completing them

 Familiar with common office equipment (printers, copier, fax, etc.)

 Detail-oriented and exceptional organizational skills

 Experience with complex file management

 Strong problem solver and analytical thinker

 Professional demeanor

Company Description