Contract Advisor

Job Description

Employment :Contract
# of Openings :1
Classification :Contracts Industry:Construction

Design Group Staffing Oakville is currently recruiting for a Contract Advisor II for our client, a large Refinery in Edmonton. This position is for 18 months + contract.

Job Description

• The Contracts Advisor supports or leads and advise on the implementation of project contracting

• This may include strategy and planning work during early project development phases, contractor qualification, leading and

managing commercial aspects of Pre-Front End Engineering Design (FEED) / FEED / Engineering, Procurement and Construction (EPC) contract development process, assisting in contractor evaluation, selection, and award recommendation, ensuring

execution and administration of high quality prime contracts, and coordinating interfaces post-contract award for the project through contract close-out.

• Manages process, produces deliverables, and updates tools to support development of project contracting strategy, contractor qualification, bid slates, tender, and evaluate proposals.

• Develops detailed Contracting Plan(s) consistent with overall Contracting Strategy.

• Develops Invitation to Tender (ITT) packages consistent with responsibility matrix.

• Maintains database of all correspondence to ensure all questions and clarifications have been properly documented and issues agreed to are reflected in final proposals.

• Leads or supports negotiations of any contested contractual terms and conditions.

• Conforms all contract documents consistent with selected bidder's proposal, subsequent clarifications and final negotiations

• Obtains final functional review/endorsement of contract documents, as required (e.g., Law, Audit, Controllers, etc.), as well as required endorsements • Provides pricing / other commercial analysis to Project Team (PT) for development of contract award


• Assists PT in obtaining contract award endorsements/approvals from Sr. Management and other stakeholders.

• Develops and maintains final contract files (all components), as required.

• Develops and leads internal kick-off meeting(s) with Company personnel to ensure contract awareness, reviews contract terms and conditions, change order process, and claims avoidance.

• Develops materials for external kick-off meetings with Company and Contractor personnel to review key parts of the contract (e.g. Principal Document, Coordination Procedure, change order

process, etc.)

 • Leads or supports Contract Administration, including working with project and business managers in aligning on contract administration responsibilities.

• Reviews and comments on Contractor’s contracting and subcontracting plans, procedures, processes, and deliverables to ensure compliance with Company's requirements.

• Expedites and files Contractor commercial documents (e.g., insurance certificates, Parent Company Guarantees, LOCs, etc.), and files original Bank Guarantees/LOCs per agreed processes.

• Reviews and updates project file system / procedures and Master Document Register.

• Reviews, updates, and coordinates PT contractual correspondence procedures / communications, including any notices associated with the contract (PT Document Distribution matrix).

• Develops and monitors approval process and compliance with invoicing and payment process.

• Coordinates change control process, including: amendments, change notices, change orders and other contract changes (e.g., Management of Change (MOC) process.

• Change Order log, Deviation log

• Oversees Contractor’s subcontracting activities, coordinate PT engagement in Company review / approval of individual subcontracting plans, and subcontract development activities from qualification through award / execution

• Advises project team of contract administration and subcontracting issues, and steps being taken to mitigate consequences

• Measures contractor performance and provides feedback through project and functional management

• Captures and communicates contract administration and subcontracting company's lessons learned for project

• Develops the Contract Close Out Plan (part of Project Close Out Plan)

• Establishes a close-out agreement with Contractor (settlement of any outstanding items)


• 5+ years experience in Contracts Engineering / Administration preferred

• BS in Engineering preferred

• Broad understanding of project execution and contracting principles, theories, and concepts

• Experienced in commercial negotiations, contractor management and contract administration

• Willing to business travel or relocate to project sites (domestic / overseas)

• Owner/Operator experience in project management roles preferred This is a level 2 position: 10 to 20 years of related experience is required

If you are interested in learning more about this opportunity and you meet the requirements above, please submit your updated resume in MS Word format to the attention of Steve Stodulski via email at: [Click Here to Email Your Resume]  

We thank all candidates for responding. Only those candidates chosen for an interview will be contacted. All other resumes will be retained for future consideration. We encourage you to visit


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About Design Group Staffing

Design Group Staffing Inc. is one of the largest suppliers of contract, temporary and full-time professionals in Canada. Founded in 1976, our firm specializes in providing engineering, technical and technical sales roles in Construction, EPCM, Manufacturing, Mining, Oil & Gas and Architecture & Design, as well as specialist roles in Real Estate Development and Property Management across Canada. As Recruitment Specialists, we stand out by creating an exceptional experience for candidates and client companies. Our process allows us to get to know the best talent, understand their needs, and find matches that lead to success.

Design Group Staffing Inc. is ISO 9001 Certified and has been named one of Canada’s 50 Best Managed Companies each year since 1999 and has held Platinum Status since 2005. Headquartered in Edmonton, Alberta, Design Group Staffing Inc. employs over 350 recruitment professionals who place thousands of quality candidates per year. With offices across Canada, we understand industry challenges that are unique to each region and offer both national reach and local knowledge.

For more information about Design Group Staffing, please visit