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Administrative Assistant at

Administrative Assistant

Toronto, Ontario Full Time
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Ref ID: 05050-0011764164

Classification: Administrative Assistant

Compensation: DOE

OfficeTeam is looking for an Administrative Assistant to join their client’s team in the food retail industry. As the Administrative Assistant, you will be supporting the team by data entry of purchasing information, analyzing discrepancies, correspondence and follow ups as well as vendor contact processing markdowns. This great opportunity is in Maple, Ontario and is a full-time position. The responsibilities for the Administrative Assistant may include but not be limited to the following:

  • Assist and carry out physical stock counts
  • Communication with the Department Managers on the precision of on hand data/inventory counts
  • Accurate processing as well as data entry of sales orders, receiving and adjustment documents & excel spreadsheets
  • Follow through with suppliers on order confirmations/delivery date confirmations
  • Correctly match invoice data to all sales documents
  • Communication with the Receiving Departments on accuracy of received/miss picked/missing product documentation, schedule product pickups and off date deliveries as needed
  • Communication with the sellers on incorrectly entered invoices, price adjustments, missing/miss picked product, schedule product pickups and off date deliveries as needed
  • Answer, screen and direct phone calls, accurately take down messages as needed
  • Follow through with vendors on scheduled appointments and meetings as needed
  • General office/clerical duties including filing, organizing and tracking office documents, faxing, scanning, composing and editing correspondence (i.e. e-mail), including any other form of data-entry as needed
  • Communicate with Accounting Department concerning invoices/credit requests as needed
  • Assist in the preparation of regularly scheduled and ad-hoc reports


  • 3 or more years of experience
  • Food retail industry experience
  • Strong attention to detail and organizational skills
  • Excellent communication skills both verbally and written
  • Strong knowledge of MS Office
  • Fluent in both English and Russian
  • Ability to work in a fast-paced environment

All interested applicants, please apply with your updated resume. We thank you for your application, but at this time we are not able to respond to each applicant.

OfficeTeam, a Robert Half Company, matches professionals in the administrative field with remote or on-site jobs on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you. Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.

When you work with us, you’re working with the best. Our parent company, Robert Half International Inc., has been recognized as one of FORTUNE’s “Most Admired Companies” every year since 1998.

Questions? Call your local office at

. All applicants applying for Canadian job openings must be authorized to work in Canada.

© 2020 OfficeTeam. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use ([ Link removed ]

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Job ID: 05050-0011764164


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