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Project Coordinator at GLENTEL

Project Coordinator

GLENTEL Toronto, Ontario Full-Time

Glentel is proud to be recognized as the 2022 Best Place to Work by HR Director Magazine. Join us to grow your career with an award-winning organization!

As a Project Coordinator in our busy Production and Marketing Department, you will play a crucial role in facilitating and coordinating various projects to ensure their successful execution. You will work closely with cross-functional teams to manage the entire project lifecycle, from conception to completion. The Project Coordinator will have a bird's eye view of the workload for the entire department.

What’s in it for you?

  • competitive compensation and an annual bonus
  • remote work
  • RRSP match
  • comprehensive benefits including fitness reimbursement allowance
  • 3 weeks of vacation and 5 sick days per year


-Project Planning and Coordination:

  • Collaborate with stakeholders to gather project requirements, scope, and objectives.
  • Create detailed project plans, timelines, and schedules using Wrike to effectively manage tasks and resources.
  • Coordinate project activities, ensuring alignment with strategic objectives and adherence to deadlines.
  • Prepare progress reports for upper management.

-Task Management and Tracking:

    • Utilize Wrike to assign tasks to team members and track progress throughout the project lifecycle.
    • Regularly update project status, identify potential roadblocks, and provide timely solutions to keep projects on track.
    • Monitor and communicate project milestones, deliverables, and dependencies.

-Cross-Functional Collaboration:

    • Facilitate effective communication and collaboration among various departments, ensuring a smooth flow of information and resources.
    • Act as a liaison between different teams to address concerns, resolve conflicts, and maintain a cohesive project environment.

-Resource Allocation and Management:

    • Utilize Wrike for resource allocation and management, ensuring optimal utilization of team members' skills and capacities.
    • Work closely with department leads to allocate resources effectively and efficiently for each project.
    • Ensure that team members have the necessary tools, information, and support to execute their tasks successfully.

-Quality Control and Documentation:

  • Perform thorough quality checks on project deliverables to ensure they meet the required standards.
  • Maintain accurate and up-to-date project documentation, including project briefs, reports, and meeting minutes.

-Risk Assessment and Mitigation:

  • Identify potential project risks and develop contingency plans to mitigate their impact.
  • Proactively address issues that may affect project timelines or objectives.

-Continuous Improvement:

  • Seek opportunities to streamline processes and improve project management practices within the department.
  • Provide feedback and recommendations to enhance the efficiency and effectiveness of project execution.

-Project Request Management:

    • Receive incoming project requests from other departments.
    • Review project requests to determine if sufficient information is provided to move forward with the project.
    • Collaborate with project requestors to gather any additional information required for project initiation.

-Training and Support:

    • Assist team members in using Wrike effectively for project management purposes.
    • Conduct training sessions to onboard new team members and stakeholders to the project management software.


  1. Bachelor's degree in Business, Marketing, or a related field.
  2. Proven experience as a project coordinator, preferably in a fast-paced production and marketing environment. Experience with an agency as a Traffic Coordinator is an asset.
  3. Proficiency in using Wrike or similar project management software is essential.
  4. Strong organizational skills with exceptional attention to detail.
  5. Excellent communication and interpersonal skills, fostering a collaborative work environment.
  6. Ability to handle a heavy workload, multitask and prioritize effectively, ensuring timely delivery of projects.
  7. Problem-solving skills with the capacity to anticipate and address project-related challenges.
  8. Familiarity with marketing and production processes is advantageous.
  9. Ability to work well under pressure and meet tight deadlines.

Join our team as a Project Coordinator, and contribute your expertise to support the success of our dynamic Production and Marketing Department. You will play a key role in coordinating projects, managing resources, and facilitating seamless collaboration across teams.

Recommended Skills

  • Attention To Detail
  • Business Process Improvement
  • Business Process Models
  • Manufacturing
  • Market Environment
  • Multitasking

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Job ID: 7052/3845

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