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Manager, Privacy Office Operations and Internal Documents at Innomar Strategies Inc.

Manager, Privacy Office Operations and Internal Documents

Innomar Strategies Inc. Oakville, Ontario Full-Time

Are you looking to make a difference in a patient’s life?  At AmerisourceBergen, you will find an innovative and collaborative culture that is patient focused and dedicated to making a difference.  As an organization, we are united in our responsibility to create healthier futures. Join us and Apply today!



What you will be doing

Why choose Innomar Strategies

  • “Remote-First” culture – flexible opportunities to work from home!
  • Competitive Total Rewards Package:
    • Base salary + bonus programs
    • RRSP matching
    • Employee Share Purchase Plan
    • Flexible benefits program (in effect on day one), including:
      • Healthcare Spending Account
      • Wellness Account – to focus on your nutrition, fitness, health and well-being
  • Parental Leave Top Up, 24/7 Employee Assistance Program, and Virtual Healthcare
  • Tuition Reimbursement + Employee Referral Programs
  • Growth opportunities for career advancement
  • Learning Programs, Leadership Training and Mentorship Programs to further your professional development
  • Ability to make an impact in creating healthier futures
  • We value diversity, equity and inclusion to foster a culture of belonging

PRIMARY DUTIES AND RESPONSIBILITIES:

Responding to Incidents

  • Intakes privacy incidents, inquiries, complaints, requests for corrections, requests for access, in a timely manner 
  • Supports the tracking, investigation and resolution of privacy complaints and incidents and recommends corrective action to avoid repeated incidents
  • Assists to ensure compliance with existing processes (QA, MasterControl, CAPA, etc)
  • Provides operational expertise and responds to inquiries and requests for information on privacy-related organizational practices from internal and external stakeholders

Supporting the Privacy Team

  • Communicates and escalates to senior members of the team for comment, assistance or handoff situations involving confirmed non-compliance, incidents, and communication with senior management, external stakeholders/clients and any provincial or federal Privacy Commissioner
  • Supports the implementation of major operational changes
  • Maintains and organizes documentation required for incident management, patient responses, compliance status
  • Compiles annual and ad hoc reports on compliance status and Privacy office activities

Developing Policy

  • Identifies areas where modified policies or procedures are required to maintain compliance or would provide significant benefit 
  • Provides briefing notes for decision-making
  • Supports policy and procedure changes, including compliance with existing processes

Training

  • Supports the Privacy Officer to benchmark, create, implement and evaluate the training plan
  • Prepares communications & training materials
  • Conducts training sessions (e.g. new employee orientation, training refresh, in-services)
  • Maintains intranet/internet pages

Privacy Program Development and Maintenance

  • Supports the development and implementation of industry-leading Privacy Program components (e.g., governance framework, policies, procedures, training, assessments, contract reviews, privacy controls and reporting) within Innomar with both long and short-term responsibilities that impact multiple teams and the organization as a whole.
  • Acts as a member of the Privacy Committee, organizing committee meetings, preparing agenda in consultation with stakeholders, preparing and circulating minutes
  • Builds and fosters a culture of privacy within Innomar, including training and communications with all departments

Auditing

  • Conducts audits of Privacy Program operations as needed to investigate incidents or respond to concerns by clients, patients or employees
  • Audits PSP program operations regularly
  • Produces audit reports

Maintaining Compliance

  • Supports the review of new or revised government healthcare laws and regulations pertaining to privacy
  • Receives or seeks out information on trends, standards, and best practices
  • Fosters ongoing relationships with internal and external stakeholders
  • Engages in ongoing personal development activities regarding privacy

Internal Documents

  • In coordination with the Law Clerk, receive and maintain all company contracts and coordinate contract management via in-house tools while ensuring legal documents have been fully executed prior to filing and storage 
  • Assist in requests to find/review legal documents 
  • The Manager, Privacy Office Operations and Internal Documents will also be assigned other duties and tasks as required from time to time.


What your background should look like 

EXPERIENCE AND EDUCATIONAL REQUIREMENTS:

  • Post secondary degree in science, management or a related discipline or equivalent combination of education and experience.
  • 3-5 years experience in healthcare, pharmaceutical, or biotechnology industry.
  • 3-5 years’ of working experience in Privacy Operations, preferably within a complex healthcare environment.
  • Knowledge in and the ability to apply the principles of project management and change management.
  • Certificate in CIPP preferred.
  • Strong knowledge of Canadian privacy laws and knowledge of international laws and privacy trends. 
  • Proficiency with MS Word and Excel.
  • Bilingual (French & English) considered an asset.
  • Experience working in a legal environment an asset.

MINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:

  • Ability to work independently with minimal supervision and cohesively in a team setting.
  • Experience working collaboratively with cross-functional teams.
  • Strong organizational, verbal, facilitation, communication, presentation and interpersonal skills.
  • Ability to work in a fast-paced, changing environment while organizing and managing multiple responsibilities and projects with competing priorities and deadlines.
  • Ability to approach situations and challenges with an action-oriented mindset and act decisively.
  • Demonstrate sound judgement and critical thinking, analytical, and problem-solving skills.
  • Forward thinking with respect to identifying, assessing and prioritizing risk, issues and challenges.
  • Must be detailed-oriented and organized.
  • Ability to work under pressure.
  • Good business acumen
  • Ability to communicate effectively both orally and in writing
  • Effective interpersonal and leadership skills 
  • Effective organizational skills; attention to detail
  • Ability to consistently meet deadlines
  • Excellent problem-solving skills; ability to resolve issues effectively and efficiently
  • Excellent presentation skills
  • Knowledge of Microsoft Word, Excel, PowerPoint and other Office Programs


What AmerisourceBergen offers


We offer competitive total rewards compensation. Our commitment to our associates includes benefit programs that are comprehensive, diverse and designed to meet the various needs across our associate population.

Throughout our global footprint and various business units, we take a balanced approach to the benefits we offer. Many benefits are company-paid, while others are available through associate contributions. Specific benefit offerings may vary by location, position and/or business unit.



Schedule

Full time

Affiliated Companies:

Affiliated Companies: Innomar Strategies

Equal Employment Opportunity



AmerisourceBergen is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.





COVID-19 Vaccine Policy

As of October 18, 2021, AmerisourceBergen requires all Canadian team members to be fully vaccinated and show proof of completed vaccine status at time of hire. If you cannot receive the COVID-19 vaccine due to a qualifying medical condition or sincerely held religious belief you will be required to follow AmerisourceBergen’s policy and process to apply for an exemption/accommodation. 



Accessibility Policy

AmerisourceBergen is committed to fair and accessible employment practices. When requested, AmerisourceBergen will accommodate people with disabilities during the recruitment, assessment and hiring processes and during employment.

 

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